Messages you can adapt in a minute
These are starting points, not scripts. Replace the bracketed parts, cut anything that does not sound like you, and keep every message shorter than you think it needs to be.
When to send each one
- Follow-up: roughly seven to ten business days after applying, once.
- Thank you: within a day of any interview, to each person you spoke with.
- Networking: any time, with a specific reason for reaching out to that person.
- Networking follow-up: about a week later, only if the first message went unanswered.
Application follow-up
Follow-up
Subject: Follow-up on [Role Title] application Hi [Name], I hope you are doing well. I recently applied for the [Role Title] position at [Company] and wanted to reiterate my interest in the opportunity. I am especially interested in [specific company, team, mission, or responsibility], and I believe my experience with [relevant experience] would allow me to contribute meaningfully. Thank you for your time and consideration. I would be glad to provide any additional information that would be helpful. Best, [Your Name]
Thank-you after an interview
Thank you
Subject: Thank you, [Role Title] interview Hi [Interviewer Name], Thank you for taking the time to speak with me today about the [Role Title] position. I enjoyed learning more about [specific topic discussed]. Our conversation reinforced my interest in the role, especially because of [specific reason]. I would be excited to bring my experience with [relevant skill or experience] to the team. Please let me know if I can provide any additional information. Thank you again for your time. Best, [Your Name]
Networking outreach
First message
Subject: Quick question about your experience in [field/company] Hi [Name], I came across your background while learning more about [industry/company/role], and I was especially interested in your experience with [specific detail]. I am currently exploring opportunities in [field] and would be grateful for the chance to ask a few brief questions about your experience, if you have 15–20 minutes in the coming weeks. I understand you are busy, so no pressure at all. Thank you for considering it. Best, [Your Name]
Second message
Subject: Following up, [previous subject] Hi [Name], I wanted to gently follow up on my note from last week. I understand things get busy, so no pressure at all. If a short conversation isn't possible right now, I completely understand. Either way, thank you for considering it. Best, [Your Name]
Make it yours before sending. Small personal details go a long way.
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